INDIEPOLIS
Indiepolis Guide
Last Modified: 06-19-2017

Note: Currently, Indiepolis has two different styles, white (new) and black (old).

Note II: Please use Chrome browser for best experience.

What does Indiepolis do?

Indiepolis is designed to be the place where self-published authors can easily find their readers whenever they need to.

To do this, we give readers an alternative of discovering new books. Instead of browsing for them manually, readers could place a Book Request, by selecting keywords and providing additional details as to what they want to read.

These requests can be searched by authors and readers alike, and they could match books with similar keywords and contents to those requests.

Differences between browsing and placing requests

Browsing reveals immediate results, and readers can adjust their search parameters immediately, but those results are output by a system.

Placing requests is in nature asking for recommendations from fellow readers or authors, and they will have a better understanding of what you want to read, but this process does not reveal results immediately.

The biggest difference is that placing requests will let authors know where their readers are.

Table of Contents
New User

Becoming a member of Indiepolis is free.

To register, click the round button with a small person on it at Indiepolis Homepage. This will take you to the login/signup page if you have not registered or logged in. Click "Sign Up" tab, enter a unique username and a unique email address - Indiepolis never publishes your email address - and agree to the Terms of Service.

A verification link will be sent to your email address, along with a recovery code. The recovery code serves as a receipt and it's your last resort to recover your account should you lose it.

Clicking on the verification link will complete your registration and redirect you to your account homepage. From there, you can access most of Indiepolis features.

Tips:

  • Click your avatar to change website layout. Only available in black style.
  • Click your avatar to access your Homepage. Only available in white style.
  • Some horizontal menus display scroll bars under or above them when the browser window is too narrow.
Profiles
Account Profile

Your account profile manages the basic information of your account, such as avatar, username, email, password, etc.

You can enable Auto-Login feature, but it can only be active on one device or browser at a time. Enabling it on a different device or browser will alert you the next time you log in from the original device or browser.

If you suspect your account has been accessed by an unauthorized third party, you can use Force Restart to assign your account a new authentication key and disable auto-login globally. However, if your password has been compromised, this cannot help you. To recover your lost account, please contact us and provide your recovery code.

Reader Tags

In your account profile, you can configure your reader tags, which are your favorite keywords for books.

When you download samples of unpublished books that are not matched to your requests, your reader tags decide how much Approval they receive. More details are discussed in Ratings section.

Service Profile

This profile is only relevant if you offer paid services. More details are discussed in Paid Services section.

Wallet & Discount Coupons

Your wallet stores your virtual coins, up to a maximum of 100. There is no limit to how many Discount Coupons you can have. Discount Coupons reduce the cost of Indiepolis Giveaways. More details are discussed in Projects section.

These two values are displayed at the bottom of each page after you've logged in. Only available in white style.

Books
Uploading Books

Indiepolis accepts both published and unpublished books. To upload a book, go to your Homepage, click "My Books", then "Add a Book".

Two files are required: a book cover and a sample file.

You can upload your own cover or create one using our tools. The dimensions of uploaded covers will always be adjusted to 16:10. The sample file accepts pdf, epub, zip, rar, and 7z format, and you decide how much of your book it contains. Cover file cannot exceed 5MB in size, while sample file cannot exceed 2MB.

The newly added book will always be private.

Editing Books

Besides blurb, you are responsible for providing sufficient warnings about a book's content in the "Additional Information" field. For details, please visit Indiepolis Code of Conduct.

Word Count can be modified once per week. It affects rewards for beta readers. If your book is ongoing, the word count is how many words you've written so far, not the estimated total when the book is finished.

Progress can be modifed once per week. It only takes effect when your book is unpublished, and book with progress less than 100% is treated as ongoing. Progress and word count share the same last-modified date, so if you need to change both of them, change them at the same time.

Version can be updated once per month. Updating a book's version enables you to match it to requests whose readers have labeled it as read or uninterested by clearing those labels. Also, a version update allows you to mark the book's current reviews as outdated, reducing their impacts on the book's score by 10%. This effect stacks.

For unpublished books available for beta reading, Partial means you agree that beta readers don't have to finish the entire book to receive Discount Coupons. This option is for books that are too long.

For published books, you are required to provide a sale link that directs users to where you sell your books.

Special Offers

There are two types of Special Offers - Sample Sequence for unpublished books and Indiepolis Giveaway for published books.

They are the fastest for your books to gain views and ratings.

Sample Sequence is a sequence of samples whose content immediately follows one after another. Readers must download the previous sample in the sequence in order to download the next one, and every unique download of subsequent samples rewards your book Approval Points, which are further modified by how many matching tags shared between your book and the reader. You can have up to 10 samples in the sequence.

Sample Sequence is the only way for unpublished books to gain Approval.

An Indiepolis Giveaway, also known as 90% Giveaway, is a very long sample that contains most of your book. 90% is only the impression, not necessarily the exact percentage. Ultimately, you decide how much of your book it contains. It's advised to add a formal line such as "Indiepolis Giveaway Ends" in your giveaway file to notify readers where the available content ends. This file must not exceed 20MB in size and its accepted formats are PDF, EPUB, ZIP, RAR, and 7Z.

This file is only required for your book to start offering Indiepolis Giveaways. Deleting this file will set your book's giveaway number to 0.

Readers can turn Indiepolis Giveaways into reviews, which gives books Review Score. Downloading an Indiepolis Giveaway costs 10 virtual coins and turning it into an Indiepolis Giveaway review rewards 30.

Ratings

Unpublished books are ranked by Approval, a rating that reflects readers' interest in them. It ranges from 0.00 to 10.00. To gain Approval, your book must offer Sample Sequence.

Published books are ranked by Review Score, generated by review ratings from Indiepolis Giveaway reviews, verified-purchase reviews, and paid reviews. It ranges from -100 to 100.

Ratings from reviews comprise ratings for different aspects of a book, such as plot, logic, writing, pace, emotion, etc.

Your book also has a private rating, which can be reset anytime. Private ratings are given by beta readers.

Reviews

There are three types of reviews:

  • Indiepolis Giveaway review
  • Verified-purchase review
  • Paid review

If you have downloaded an Indiepolis Giveaway of a book, you can turn it into a review to earn virtual coins.

Verified-purchase review requires you to have already reviewed the book on its sale page and submit the link to that review. If the link is not valid or it does not show that you have purchased the book, your verified-purchase review is subject to removal.

Paid reviews can only be posted by Service Accounts.

Only published books can be reviewed.

View Books

For future references, there are two urls for viewing books.

Public: main/viewbook

Owner: main/viewbookhome

If you are the owner, you can switch between two urls by clicking on the book's title.

Request Matching

To match a book with requests, go to its viewbookhome or viewbook page, and click the "Match" button under the book's cover.

On the matching page, you will see a list of book tags on the left, and on the right a list of numbers indicating how many requests are found for each tag. From here, you can click tags to form any combination and the numbers will adjust accordingly. You can filter out unavailable requests by toggling the "Only Available" option. Unavailable requests could mean that they are full or your book has been matched to them before.

Click "Show Results" at the bottom to display results, then click an individual request to begin matching. This will take you to a new page, where the details of the book and the request selected are displayed together. If the matching arrow between them is green, you can click it to confirm the matching, which will pop up a window asking whether you'd like to leave a message. Click "Confirm" to finish the matching.

Label Management

Every book's viewbook page has a "Manage" tab for you to assign labels to that book. Available labels:

  • None - This book can be matched to your requests.
  • Read/Uninterested - This book can no longer be matched to your requests.
  • Collected - Add this book to your collection and it can no longer be matched to your requests.
Book Collection

To access your book collections, go to your Home, and click "Collections".

Each account has eight shelves. You can rename them, move books from one shelf to another, or move one book to a different position on the same shelf.

Delete Books

To delete your book permanently from Indiepolis, it must not have any pending, accepted, or ongoing project.

Paid Services

At your book's viewbookhome page, the "Services" tab shows how many offers this book has received for the following paid services: paid beta, paid editing, paid proofread, cover design, and paid review.

If you have not made your book available for paid services, these offers are called Propositions, in which Service Providers write you personalized messages that explain how they might be able to help your book. Private books cannot receive Propositions.

If you have made your book available for paid services by specifying a budget and a desired turnaround time, these offers are called Service Bids. Private books can receive Service Bids.

More details are discussed in Paid Services section.

Requests
Placing Requests

To place a new request, go to your Home, and click "Place a Request".

A request has two sets of tags: Main Tags and Side Tags. Requests are categorized and indexed by main tags only. Side Tags, along with "Details", are additional information. A request must have at least one main tag.

And yes, a request can be anonymous, for your kinky needs.

View Requests

For future references, there are two urls for viewing requests.

Public: main/vieworder

Owner: main/vieworderhome

If you are the owner, you can switch between two urls by clicking on the request's id.

Deleting Requests

Go to your request's vieworderhome page, and click the "X" button at the top right corner. You can delete your request anytime.

Removing Matched Books

Go to your request's vieworderhome page and scroll down to view all matched books. Click on the "X" button at the top right corner of the book you want to remove.

Removing a matched book prevents it from being matched to the same request again. To completely stop a book from being matched to all of your requests, use Labels.

Books Matching

To match a request with books, go to its vieworder page, and click the "Match" button at the top right corner.

There will be three options:

  • Use your own books.
  • Search books by their titles and authors.
  • Search books using tag combinations.

If you place this request, you are only elligible for the third option, and you cannot match any books, only use it to search for them.

If you choose the third option, you will see a list of request tags on the left, and on the right a list of numbers indicating how many books are found for each tag. From here, you can click tags to form any combination and the numbers will adjust accordingly. You can filter out unavailable books by toggling the "Only Available" option. Unavailable books could mean that you have read them before or you have labeled them.

Click "Show Results" at the bottom to display results, then click the "Match" button at the top right corner of a book to begin matching. This will take you to a new page, where the details of the book and the request selected are displayed together. If the matching arrow between them is green, you can click it to confirm the matching, which will pop up a window asking whether you'd like to leave a message. Click "Confirm" to finish the matching.

Projects

To beta-read an unpublished book, go to its viewbook page and click "Beta Read" under its cover. This will create a Project to track beta-reading progress.

Projects

A project involves two users, the reader and the author, and features a chat room that allows them to communicate with each other. Each user is given a slot to upload files, and since each slot can contain only one file, any new file will replace the old one.

A project has many stages:

  • Pending - The project has been initiatied by the reader.
  • Accepted - The author has accepted the reader's beta read.
  • Declined - The author has declined the reader's beta read. (Project killed)
  • Withdrawn - The reader has withdrawn from beta-reading. (Project killed)
  • Ongoing - The reader has begun beta-reading.
  • Forfeited - The reader has forfeited beta-reading the book. (Project concluded)
  • Cancelled - The author has cancelled the project. (Project concluded)
  • Complete - The reader has finished beta-reading the book. (Project concluded)

Stage relations:

  • Pending => Accepted => Ongoing
  • (Pending or Accepted) => (Declined or Withdrawn)
  • Ongoing => (Forfeited or Cancelled or Complete)

Either side can terminate the project anytime, but only the reader can complete the project. After a project is concluded in any way, it can be reviewed by both users, and the reader is given the option to rate the book.

Rewards

For every 10,000 words read, the reader gains a Discount Coupon, which reduces the cost of the next Indiepolis Giveaway to 5 virtual coins. An Indiepolis Giveaway originally costs 10 virtual coins and refunds 30 after it's used for a book review.

The reader receives Coupons after the project is complete, but if the book is "Partial", the rewards are manually handled by the author during the Ongoing stage by specifying how much the reader has read.

Notifications

Users will receive notifications when there are changes in a project, such as a different stage, new files, new dialogues, etc.

Paid Services

Paid services also use projects to track their progress but are slightly different. More details are discussed in Paid Services section.

Message Box

There are three icons along with your avatar at the top. Clicking on them will take you to your message box.

You can manually mark messages as "Read" or "Unread" by clicking a square button to right of each message. You can delete all read or "Old" messages by clicking the "X" at the bottom.

Only available in white style.

Tags

Tags are keywords used by books as well as requests.

All tags are user-generated and each has its own definition. They are stored publicly in Tags Bank, but only registered users can add, edit or delete tags.

Tags in tags bank are categorized alphabetically. Press CTRL+F (Windows) or CMD+F (Mac) to search for a specific tag or keyword.

When selecting tags, it's not necessarily "the more, the better". Pick only suitable ones. If you cannot find any, you can create your own. If you have trouble creating one, here's an example:

  • Go to Google or Wikipedia, and type in the genre or sub-genre you are looking for. Copy-paste its name and definition and submit.

New tag's definition should be concise, and it should not be too unique to be used by other users. You can use your new tag immediately, but it won't show up in others' tags banks until validation. This process usually takes less than 24 hours.

To use your own tag, select the last category in tags bank, which lists all tags created by your account.

Every tag shows how many requests and books are currently using it.

To delete a tag, you must be its creator and its usage must be 0.

Paid Services

This entire section is in beta testing, so free trial offers could be “flexible”. Report any bug using Hub or our Goodreads group, and share with us your thoughts on how the paid service platform could be improved.

If you offer any of the following paid services: Beta, Editing, Proofread, Cover Design, Review, you are welcome to upgrade your account to a Service Account by first creating a service profile.

Service Profile

Your service profile requires you to have a website that details your service, especially rates. In addition, you need to submit a minimum rate and a minimum turnaround time. The former's unit is USD for Paid Beta, Cover Design and Paid Review, and cent/word for Paid Editing and Paid Proofreading. TAT's unit is day(s).

You could write in the "Instructions" field to explain your procedure of accepting new commissions, communicating with your customers, receiving payments, etc. Indiepolis does not process transactions between you and your clients.

For people who work in a group or for a company, your service profiles can point to the same website and have the same business name.

Currently, Indiepolis only supports one service type per Service Provider. Before activating your service for the first time, you can change your service type or delete your service profile completely.

Activation & Renewals

To activate or renew your service, you need to purchase a 30-day plan. There are currently four plans available and the Free Trial plan is only selectable if you have not activated your service or you have Free-Trial giftcards. This subscription will not be renewed automatically, but you could buy a second plan in advance before the current one expires.

All plans place a limit on how many Ongoing Projects you can have for the 30-day period, and all ongoing projects during an active plan will not be affected by its expiration.

All plans also place a limit on how many Propositions you can have at the same time. Once the limit is reached, you need to delete existing ones to make room for new ones.

Plans:

  • Free Trial - $0.00 - 50 Propositions - 15 Ongoing Projects - Unlimited Service Bids
  • Individual - $12.99 - 50 Propositions - 15 Ongoing Projects - Unlimited Service Bids
  • Adept - $24.99 - 100 Propositions - 30 Ongoing Projects - Unlimited Service Bids
  • Professional - $48.99 - 200 Propositions - 60 Ongoing Projects - Unlimited Service Bids

After activation, you cannot delete your service and your service type becomes permanent.

Offers

There are two types of paid service offers: Proposition and Service Bid.

When books are not actively looking for paid services, they receive Propositions from Service Providers. For each type of paid services, a book can receive up to 10 Propositions.

Service Bids are offers for books, whose authors are actively seeking paid services and have provided their budgets and preferred turnaround times. A book can receive an unlimited amount of Service Bids.

Private books can receive Service Bids but not Propositions.

An offer needs you to enter a quote and a TAT. Their default values are borrowed from your service's min rate and min TAT. A personalized message is required for Propositions but optional for Service Bids.

When a book stops or starts being available for one specific type of paid service, any existing offer for that type of service will be removed.

Projects

Clicking "Accept" on an offer for a book will create a service project for that book.

A service project is different from a beta-reading project in the following ways:

  • The service provider must confirm the quote and turnaround time for the service before the project can be started.
  • Only the client can start and complete a service project. Accepted stage is skipped. Once commenced, the project goes from Pending to Ongoing and starts its timer.
  • After a service project is concluded, only the client can review the project, which will be a customer review.

Therefore, it's important for service providers to maintain very good communications with their customers.

Statistics

There are a myriad of statistics to show how your service is doing, one being how many ongoing projects come from propositions or service bids. The most important one is score.

Services are sorted by their scores, customer reviews, or rates. One completed service project gives +1 point to a service's score. One positive customer review gives +2 and one negative review gives -2.

Other statistics include your service's response time, which is the average time it takes for the service provider to confirm the rate and turnaround in a project or say something in the chat room for the first time.

Work History

The latest 100 books that have used your service, along with associated rates and real turnaround times, will be saved in your work history, which serves as your portfolio on Indiepolis.

Saved books are unverified by default, since they may not have been updated to reflect your work. You can verify and un-verify them anytime.

Service Termination

For details, please read Terms of Service.

Personal Messages

Personal messages are private messages and system messages sent to your account by other users. You can read them in your Message Box.

Private messages are blue-coded and can be replied.

System messages are red-coded and cannot be replied. They are anonymous and sent by moderators or admins to notify you of your account's violations.

Reports

You can report project reviews, book reviews, personal messages, etc, by clicking their respective report buttons or icons. To report other violations, go to Home and click "Report" under System. You need to provide the account ID you are reporting, and in "details" field, provide any relevant IDs, such as Book ID or Project ID.

If you report a project, it must be yours, and by doing so, you give the moderator, who will be handling your report, access to its conversation history.

Please report any bug in our Goodreads group.

Ban

For details, please read Indiepolis Code of Conduct.

Contact Us
For non-paid-service support, email us at support@theindiepolis.com.
For paid-service support, email us at paid-service@theindiepolis.com.